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Site Index
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Hours of Operations
Monday thru Friday 8:30AM to 4:30 PM
The Chemung County Clerk's office is responsible
for providing a wide range of documents to c lients residing within Chemung County.
These documents include deeds, mortgages, federal tax liens, civil actions, Universal Commercial Codes (UCCs),
judgments, lis pendens and miscellaneous records. In addition, DBAs (Doing Business As), partnerships, Certificates
of Incorporations and military discharges are also filed here. The office processes over 1000 document pages daily.
Most information is now available for retrieval
"on-line", that is, the information resides on computer for fast and convenient retrieval. The following
list shows the records that are available on the computer along with the year the information was computerized.
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Federal Tax Liens: All
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UCCs: 1996 to present
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Miscellaneous Records: 1992 to present
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Judgments: 1992 to present
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Deeds: 2/1991 to present
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Mortgages: 2/1991 to present
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Lis Pendens: 1998 to present
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DBAs: 1996 to present
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Partnerships: 1996 to present
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Corporations: 1994 to present
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Civil Records: 1994 to present
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Delinquent Taxes: 1998 to present
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Consolidated Liens: 7/2000 to present
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Building Loan Contracts: 9/2000 to present
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Starting in 1991, deeds, mortgages and civil
actions began being microfiched as a way of viewing and printing the original document. An abstractor would have
to write down the  fiche
and page of the document to be viewed, then go to a cabinet and pull out the fiche, place it in the fiche reader,
and search for the needed page. Making matters even worse, to view other documents, an abstractor had to physically
go from filing cabinet to filing cabinet to search for the document
needed, then make a copy of that document,
then return the document to the correct place. Obviously, these were time consuming and inefficient
ways to get copies of recordings in the Clerk's office. In 1999, after extensive analysis by the Clerk's office
and the Data Processing(DP) department, document imaging was chosen as the best way to more efficiently view documents.
The Clerk's office was already using an indexing program written in-house by the Data Processing
department, and integrating it with a document retrieval program would be a small task. Document imaging allows
an abstractor to serach for a name on the computer, scroll to the needed record and simply click on a button to
view and/or print the document.
Beginning in September of 2000, the Chemung
County Clerk's office began image enabling most documents that it receives
in the
 office. Original documents are scanned into the computer
as images which can then be viewed just as they would if fiched. This makes it possible to display (and print)
documents without the need for fiche machines, nor the time required to manually search for the documents on fiche
or in file cabinets. Convenience and accuracy for the abstractors and public alike. That was the goal the Clerk's
office had in mind from the beginning, and based on responses so far, we feel our highest expectations have been
surpassed.
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